For school owners and leaders

A calmer school day.
A better-supported team.

Bring attendance, staff responsibilities, schedules, family information and learning into one organised workspace. See what is complete, follow up outstanding work and give each person the access they need.

Request a school walkthrough Try the interactive tour →

Guided school pilot · personal onboarding · no payment taken here

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Willow SchoolFictional daily routinesToday
Reception · attendanceSaved

A tick.
A clearer start.

✓Alex RiverPresentRecorded
✓Sam RiverPresentRecorded
Robin HillNot markedFollow up
Learning materials readyAssigned clearly. Completed visibly.

Illustration only · explore the actual dashboard below

Your curriculum stays yoursPractical on phones and computersStart with the routines you need

A clearer view for the owner

Know where to look.
Know what to follow up.

Open the school overview to see registers to finish, outstanding responsibilities and pending approvals. Move from the summary to the relevant record.

Actual ALCOLN school administrator dashboard with fictional school records, register follow-up and a Needs attention list
Actual ALCOLN dashboard · fictional school records from private testing. Select the image to view it at full size.
01

See what is outstanding

Check unfinished registers, due tasks and approval requests without opening every record.

02

Open the detail

Follow the relevant class, staff assignment or responsibility from the overview.

03

Keep completion meaningful

A saved register, a task declaration and a learning completion each have a clear meaning.

Explore the fictional tour →

Nine connected areas

Everyday work.
School-wide visibility.

A practical toolkit for preschools and private schools across Africa. Start with attendance and responsibilities, then bring more of your school’s routines together.

01

School overview

See what needs attention.

See unfinished registers, outstanding responsibilities and pending approvals. Open the relevant class or staff record to follow up.

See the school overview
02

Attendance & pupil records

A clearer register. One tick.

Take registers with one tick, identify missing entries and keep a traceable history of corrections and pupil changes.

Explore attendance
03

Tasks & responsibilities

Clear responsibilities. Less chasing.

Give staff ready-made checklists, recurring responsibilities and due dates. See what is finished and what still needs a follow-up.

Explore staff tasks
04

Timetables & school calendar

A school week that works together.

Coordinate lessons, staff availability and important dates. Keep the approved timetable available while changes are prepared.

Explore schedules
05

Examination preparation

Be ready before examination day.

Organise paper setting, review and secure readiness for internal exams, alongside preparation checklists for external examination boards.

Explore exam preparation
06

Parent connection

Keep family information connected.

Give verified parents school information, trip requests and essential pupil updates. Follow up missing responses and information needing review.

Explore parent access
07

Staff learning

Make development part of the routine.

Assign available courses, set development deadlines and review recorded progress within the same school workspace.

Explore staff learning
08

House teams & belonging

Build participation across the school.

Organise houses with confirmed family preferences, captain and staff assignments, and a clear history of house points.

Explore house teams
09

Reports & oversight

Useful records. Informed follow-up.

Generate attendance, responsibility, consent and pupil-information reports. Control access and review significant changes.

Explore reports & control

Your school chooses its routines and permissions. No pupil grading, payroll or fee-management system is included in this version.

Designed to be manageable

Simple to begin.
Clear to oversee.

Created around everyday school routines, with configurable calendars and economical text-based tools.

A practical start

Guided setup, import templates and selectable starter tasks help you build a routine without entering everything from scratch.

Controlled delegation

Give trusted staff the additional permissions they need. Class assignments and school boundaries still apply.

Useful with limited connectivity

Download attendance and tasks on a trusted device. Offline changes stay pending until the server confirms them.

Your school’s approach

Use your own curriculum, class names, terms, working week and teaching routines.

Records you can use

Create authorised CSV exports and printable reports for everyday school follow-up. Keep downloaded and printed copies secure.

Parent information and consent, account changes, shared updates and staff learning need a connection. Offline working copies expire after 24 hours; conflicting changes require review.

For your staff

The next action.
Easy to find.

Teachers get their register, assigned responsibilities, timetable and learning. Non-teaching staff can use tasks and training without unnecessary pupil access.

Try the teacher routine →

For your families

A clearer connection.
With verified access.

Parents see their linked children, school welcome information and trip requests. Essential allergy and emergency-contact updates remain protected and need school review.

See the parent connection →

A practical way to get started

At your school’s pace.

You do not have to introduce every tool on day one. Build a working routine, then add what helps.

  1. 01

    Walk through your school day

    Discuss your classes, staff responsibilities, calendars and priorities with ALCOLN.

  2. 02

    Set up the essentials

    Add school settings, classes and people. Use import templates and choose the starter tasks you need.

  3. 03

    Build a useful routine

    Start with registers and responsibilities. Introduce timetables, family access and available staff learning when ready.

Access, records and responsible use

Delegate the work.
Keep the boundaries.

School administrators manage their own school. Staff permissions and class assignments control what each person can do. Parent accounts are linked only after school verification.

The right access

Give staff specific capabilities. A house captain or staff-lead appointment does not grant account permissions.

Changes with a history

Review important changes and use authorised reports for follow-up. Protect exported information and printed copies.

Careful family information

Essential allergy and contact information is encrypted, accessed online and excluded from offline working copies. Urgent changes still need direct school contact.

Read how information is handled →

A guided school pilot

Understand the fit.
Before you commit.

The first offering brings school tools, onboarding, a configurable staff allowance and selected available CPD courses into one manually managed school subscription.

Pricing is not yet published and no payment is taken here. A walkthrough request does not create an account or commit your school to a subscription.

Request a school walkthrough

Staff learning in the same workspace

260 practical microcourses cover teaching, learning differences, school leadership and everyday organisation. Each has three lessons, a practical activity and a knowledge check. Administrators assign learning and review saved progress.

40 written policy starters help build shared practice. A named administrator reviews the school’s exact version before staff can be assigned to read it. Explore the full content on the learning page. Self-study completion is not accreditation.

See learning and availability →

The ALCOLN practice charter

Good practice.
Small commitments.

Practical guidance and repeatable routines support four everyday commitments.

Membership and checklist ticks are not accreditation, government approval or proof of overall school quality.

  1. 01

    Accurate attendance and records

    Keep everyday information clear and up to date.

  2. 02

    Appropriate family communication

    Make follow-up thoughtful, timely and respectful.

  3. 03

    Consistent planning and responsibilities

    Help everyone understand what needs doing.

  4. 04

    Regular staff development

    Make space for practical learning and reflection.

About ALCOLN

A practical idea.
A wider purpose.

ALCOLN stands for Academy for Learning, Care, Organisation, Leadership and Nurture.

We’re starting with practical tools for preschools and private schools, with room to grow into wider learning, care, organisation and leadership services.

We are building for the everyday needs of schools across Africa, with flexible settings and respect for each school’s curriculum, context and ways of teaching.

Learning. Care.
Organisation. Leadership.
Nurture.

Useful support for the work that matters.

Helpful answers

Questions school owners ask.

Ask us a question →
How can my school get started?

The workspace is available through an invitation-only pilot with guided onboarding. Request a demonstration and discuss onboarding with ALCOLN. There is no open self-registration.

Do all staff need an email address?

No. An administrator can create a username account with the school code and a private, single-use activation code. Email is optional for these accounts.

Will ALCOLN change our curriculum?

No. Your school retains its subjects, teaching methods, plans and assessment content. The toolkit supports everyday organisation.

What happens with limited connectivity?

After online setup, supported browsers can download an authorised working copy for attendance and tasks. Changes stay pending until the server confirms them. Account changes, shared updates and LMS progress require connectivity.

How does staff learning work?

ALCOLN includes its own LMS. Administrators assign available courses; staff read lessons, complete knowledge checks and see saved progress. The library includes 260 practical microcourses. Forty written policy starters can be adapted and reviewed in your school account before staff assignment.

What does it cost?

Pricing is not yet published. The pilot uses one manually managed school subscription with staff and course allowances. No payment is taken on this website.

Is membership or course completion accredited?

No accreditation is claimed. Membership records a commitment and access; course completion records the configured self-study requirements.

Can I delegate administration to a trusted teacher?

Yes. School administrators can give selected staff additional capabilities while keeping class and school access boundaries. Important actions can require confirmation or administrator approval according to school settings.

Can the school save or print its records?

Authorised users can export supported records and generate printable attendance, task, consent and pupil-information reports. Downloaded and printed copies remain the school’s responsibility to store securely.

One school. A manageable start.

Start with one class.
Build confidence together.

Your school workspace

Choose the tools you need, create staff usernames and keep your own curriculum, terms and routines.

Support for your team

Practical staff learning, reviewed school policies and starter responsibilities in the same workspace.

A clear onboarding conversation

Agree your staff and course allowance, setup assistance and support arrangements before subscription. Pricing is discussed directly; no payment is taken here.

Already have a fees or results system? ALCOLN can support everyday organisation alongside it. Ask about imports, authorised exports and a gradual start.

Start the guided tour → Read service and data information →

Request a school walkthrough

See how ALCOLN
could fit your school.

Request a school walkthrough. Tell us about your school’s routines, staff responsibilities and onboarding needs so we can arrange a useful demonstration.

The school workspace and integrated ALCOLN LMS are available through guided pilot onboarding. Explore all 260 microcourses and 40 policy starters publicly before you enquire. An enquiry does not create an account, enrol you on a course or commit you to a subscription.